One of the first things you should do before you register a Hong Kong company is to obtain an incorporation letter, or "Hong Kong I’m Incorporation Letter" as it is sometimes called. If you do not have one, you can usually get it on the internet for Hong Kong incorporation and free of it.
Most of the other forms you need for a Hong Kong company also have an incorporation letter included in the form. However, there are two forms that you really should have an incorporation letter for Hong Kong incorporation, because, without one, you will be denied the right to register your company.
The first form that you should have is the Business License. This form should be completed by a full-time secretary and should include the full name of the owner for Hong Kong incorporation, including their age, where they work, their passport number, and the business license number. It should also indicate that the person in charge of the company is the person on the form.
Next, you should have an incorporation letter for the Registered Office. This letter is completed by a registered secretary and should include the full name of the person who is registering the company, their date of birth, where they work, their passport number, and the registered office number.
There are a couple of things to note about these letters. First, you will find that the business license is only supposed to be used for Hong Kong incorporation and a full-time secretary of a registered office. It is more than likely that you will find that most secretaries are not full-time and can therefore not use the license.
The registration certificate is also sometimes required by law, but it is common for businesses to apply for Hong Kong incorporation before they start doing anything. If you are going to apply for the registration certificate, you should have a registered office before you do. In any case, a registered office is required when you take your first payment.
If you are going to start your own business, you may need one of these letters. However, you may not even need to complete either of these forms, unless you are going to open a company.
You can purchase a kit from the internet which includes the two letters and one form that you can print out. This kit includes a printed letterhead, a registration certificate, and a company website. All you will need to do is fill in the two forms with your company information, and you are all set to open a company in Hong Kong.
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